Would you like to contribute to SciLifeLab's administrative work in an academic environment? Welcome to apply to SciLifeLab Operations Office!
SciLifeLab is Sweden's national research centre for molecular biosciences. We have a mission from the government and the centre is run as a collaboration between the founding universities KTH, KI, SU and UU and with operations at most other universities in Sweden. The collaboration across university boundaries creates synergies that drive research forward .
SciLifeLab is looking for an experienced Executive Assistant to the Director of SciLifeLab. The position is within the unit working with management and operational support for SciLifeLab's national mission (Operations Office), with employees both in Solna and in Uppsala. The position is formally located at the Operations Office at KTH with location in Solna. The Operations Office has a coordinating role in relation to SciLifeLab's Director and Board, where the Executive Assistant is an important link.
As an Executive Assistant, you support the Director of SciLifeLab in fulfilling the missions of SciLifeLab, as well as coordinate the Director's commitments. You work in close co-operation with the management and other staff of the operational support to provide qualified and coordinated support to the Director.
Main tasks:
The role of an experienced Executive Assistant requires a high level of flexibility, responsiveness, excellent judgement and interpersonal as well as communication skills. You have excellent secretarial, administrative and organisational skills, and very high level of integrity and reliability. In a multicultural environment, you treat everyone in a friendly, respectful and professional manner, you are service-orientated, proactive, thorough and able to quickly find solutions to questions and problems. You enjoy managing multiple tasks in parallel and working independently, efficiently and in a structured manner. The role requires a high degree of personal maturity, confidence, and professional integrity and confidentiality. The job involves frequent contacts and co-operation with managers and employees within SciLifeLab and KTH and the other SciLifeLab universities, external parties nationally and internationally, where friendly and clear communication is important.
Read more about what it's like to work at KTH and our benefits.
Requirements
Preferred qualifications
Great emphasis will be placed on personal skills.
Contact information to trade union representatives.
Log into KTH's recruitment system in order to apply for this position. You are responsible to ensure that your application is complete according to the instructions in the ad. Your complete application must be received by KTH no later than the last day of application, midnight CET/CEST (Central European Time/Central European Summer Time).
The employment is valid until further notice (permanent post) according to agreement.
The employment begins with a six-month probationary period.
Striving towards gender equality, diversity and equal conditions is both a question of quality for KTH and a given part of our values.
Tests may be applied in this recruiting process.
For information about processing of personal data in the recruitment process.
It may be the case that a position at KTH is classified as a security-sensitive role in accordance with the Protective Security Act (2018:585). If this applies to the specific position, a security clearance will be conducted for the applicant in accordance with the same law with the applicant's consent. In such cases, a prerequisite for employment is that the applicant is approved following the security clearance.
We firmly decline all contact with staffing and recruitment agencies and job ad salespersons.
Disclaimer: In case of discrepancy between the Swedish original and the English translation of the job announcement, the Swedish version takes precedence
Type of employment | Permanent position – (starting with a temporary contract) |
---|---|
Contract type | Full time |
First day of employment | According to agreement |
Salary | Monthly salary |
Number of positions | 1 |
Full-time equivalent | 100% |
City | Stockholm |
County | Stockholms län |
Country | Sweden |
Reference number | PA-2025-2319 |
Contact |
|
Published | 09.Jul.2025 |
Last application date | 22.Aug.2025 |